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Most support tickets with any web site provider / SAAS (software as a service), automatically close tickets if they are not responded to, after about 10 days or so with automated emails to back it up.  There always seems to be a rush at Dentally to close a ticket if its not responded to within a day.  I get that you probably have lots of open tickets where practices are either not engaged with the support staff or replying but probably because they are running a practice or dealing with patients but its very frustrating when tickets are closed far too quickly.

 

The matter is made worse by the fact that when a ticket is closed, there is no way to reopen the existing ticket and continuing the conversation by adding more updates or attaching screenshots which we might not have been able to do before.

 

Surely it would be better for everyone if an existing ticket could be reopened on the chat rather than starting a new one and all the hassle associated with cross referencing different tickets etc etc.

 

Why does Dentally do support differently from everyone else, it’s really frustrating at times when tickets are closed, too early in my opinion.  

I agree. Sometimes I dont log until later in the day and because i have not replied they end the ticket or chat 


Hi ​@BCDC2023  and ​@RegentStreet85  👋

Thanks for flagging this. I’m checking the details with our Support team and will come back shortly with a fuller update. Appreciate your patience!


Hi ​@BCDC2023, thanks so much for taking the time to share your feedback, we really appreciate it. My name is Dan and I am the Dentally Support Manager.

I completely understand how frustrating it can be when it feels like a conversation is closed too quickly. To reassure you, for support tickets (where an issue needs investigation), we always aim to confirm with you before closing the ticket.

Live chats are designed for quicker, real-time conversations, and if they go quiet for a day, they’ll automatically close but can be reopened or a new chat started the next day if you still have questions or need more information.

We’re actively reviewing how we manage this to make follow-ups easier, and your comments will help shape that.

In the meantime, if a conversation is ever closed and you need to continue, just start a new chat and mention the previous one, we can easily pick it up right from where we left off.

Thanks again for your honest feedback, giving you the best experience is the most important thing for us to make sure we can get you the answers that you need, when you need them!

Dan, Dentally Support Manager


Hi

 

Thanks for the reply.  Unfortunately there is no easy way to search through existing chats to find one that might have started weeks or months ago.  Could you introduce a search box in the chat so we can search messages or search emails for previous support responses?


Hey ​@BCDC2023 !

You’re right, we use Intercom for our chat widget and unfortunately it doesn’t seem to offer a search bar for past chats yet. tEDITED OUT FOR CLARITY]

I’ll make sure our team raises it to our partner Intercom so I we can understand if it’s in their roadmap or not. 😊


Hi ​@Saymon 

Just to confirm, we (or certainly I), do not receive any support emails regarding tickets being opened, responded to or closed.  I think I did a long time ago, but not for over a year.  Is there a setting to switch this on/off that I am perhaps missing, because that would be one way to search for support updates.

Thanks.


Hi ​@BCDC2023

Turns out my previous advice is out of date; sorry for the mix-up! I’ll edit that post to avoid confusing other customers. We did send more emails in the past, but that workflow was retired when we moved to our current in-app messenger; I’ll make sure our docs reflect that. Anyway, I can totally see the benefit of a search bar so I’ll keep you updated on any developments. 😊


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